Executive Administrative Assistant (Part-Time)

🗂️ Role:The Executive Administrative Assistant provides high-level support to leadership, ensuring smooth day-to-day operations of the organization. This role involves managing communications, scheduling, record-keeping, and assisting with nonprofit compliance and fundraising efforts. The Executive Administrative Assistant will play a vital role in maintaining organizational efficiency and supporting executive-level functions.

Key Responsibilities:

✅ Office Communication Management

• Oversee and manage incoming and outgoing communication, including emails, phone calls, and correspondence.

• Ensure timely responses to inquiries and follow-up with key stakeholders, donors, and partners.

✅ Scheduling & Calendar Coordination

• Manage the executive’s calendar, schedule meetings, and coordinate appointments.

• Organize and prioritize meetings, ensuring the executive’s time is used efficiently.

✅ Event & Meeting Coordination

• Assist in organizing events, board meetings, volunteer activities, and fundraising initiatives.

• Handle logistics such as venue selection, materials preparation, and attendee coordination.

✅ Record-Keeping & Compliance

• Maintain and organize nonprofit records, compliance documents, reports, and confidential files.

• Ensure the organization complies with legal, regulatory, and nonprofit standards.

✅ Grant Tracking & Fundraising Support

• Support grant application tracking, ensuring deadlines are met and documentation is complete.

• Assist with donor management, maintaining accurate records, and supporting fundraising campaigns.

✅ Confidentiality & Professionalism

• Handle sensitive and confidential information with professionalism and discretion.

• Ensure confidentiality and compliance with the organization's privacy policies.